EXECUTIVE SECRETARY (Urgent â Walk in interview)

Job description:

·           screening telephone calls, enquiries and requests, and handling them when appropriate;

·           Meeting and greeting visitors at all levels of seniority;

·           organizing and maintaining diaries and making appointments;

·           Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;

·           Responsibility for minutes of meeting report;

·           carrying out background research and presenting findings;

·           producing documents, briefing papers, reports and presentations;

·           organizing and attending meetings and ensuring their manager is well-prepared for meetings;

·           liaising with clients, suppliers and other staff;

·           devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.

Requirement

·           Female – Single candidates are preferably

·           Diploma/Bachelor degree from secretary discipline

·           Maximum age 25 years old

·           Excellent in English written and conversation

·           Minimum of 2 years experience in secretary (S1) or 3 years (D3)

·           Good personal and good looking

·           Ability to communicate with all levels internally/externally

·           Detail oriented and strong personal accountability, and integrity

·           Superior time management / organization

·           Excellent verbal and communication skills

·           Knowledge of Computer skill, Windows based software, e.g. MS Office

·           Willing to work in field and traveling

·           Ability to work efficiently and meet tight deadlines

·           Demonstrated good teamwork ability

·           Ability to work in a dynamic, flexible environment where priorities are continually changing